Privacy Policy

E-AmAre Systems LLC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our promotional website at e-amare.com (the "Site").

Important Distinction: This policy applies solely to this promotional website. The E-AmAre EMR/EHR platform — our clinical software product used by healthcare facilities — is governed by separate Business Associate Agreements (BAAs), HIPAA policies, and 42 CFR Part 2 compliance documentation provided directly to our customers.

1. Information We Collect

Personal Information You Provide

When you use our contact or demo request form, we may collect:

• Full name
• Email address
• Phone number
• Organization/facility name
• Job title or role
• Any additional information you include in your message

Usage Data

We may automatically collect certain information when you visit the Site, including:

• Browser type and version
• Operating system
• Pages visited and time spent
• Referring website or source
• IP address (anonymized where possible)

Cookies and Tracking Technologies

The Site may use cookies and similar technologies for basic functionality and analytics. You can control cookie preferences through your browser settings.

2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and demo requests
• Provide information about E-AmAre products and services
• Improve and optimize the Site experience
• Analyze usage trends and site performance
• Comply with legal obligations

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3. HIPAA and Protected Health Information

This promotional website does not collect, store, or process Protected Health Information (PHI) as defined under the Health Insurance Portability and Accountability Act (HIPAA). No patient records, treatment data, or clinical information are transmitted through this Site.

The E-AmAre EMR platform is designed to be fully HIPAA-compliant and handles PHI under strict security controls, Business Associate Agreements, and administrative, physical, and technical safeguards. Those protections are detailed in the platform's own privacy and security documentation provided to covered entities.

4. 42 CFR Part 2 Compliance

The E-AmAre EMR platform is built to comply with 42 CFR Part 2, which provides additional federal protections for substance use disorder (SUD) patient records. These protections — including strict consent requirements for disclosure and restrictions on re-disclosure — apply to patient data within the EMR platform, not to information collected through this promotional website.

5. Third-Party Services

We use the following third-party services on this Site:

• EmailJS — to process and deliver contact form submissions. Your form data is transmitted through EmailJS's servers to deliver your message to us. Please review EmailJS's Privacy Policy for information about their data handling practices.
• Google Fonts — to serve web fonts. Google may collect anonymized usage data. See Google's Privacy Policy.
• Tailwind CSS CDN — to serve styling framework assets.

6. Data Security

We implement reasonable security measures to protect your personal information, including:

• HTTPS/TLS encryption for all data transmission
• Secure handling of form submissions
• Limited access to personal data on a need-to-know basis

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete information
• Delete your personal information
• Opt out of marketing communications
• Request portability of your data

To exercise any of these rights, please contact us using the information provided below.

8. Children's Privacy

This Site is not directed to individuals under the age of 13, and we do not knowingly collect personal information from children under 13 in compliance with the Children's Online Privacy Protection Act (COPPA). If we learn that we have collected personal information from a child under 13, we will promptly delete that information. If you believe a child has provided us with personal information, please contact us immediately.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised effective date. We encourage you to review this policy periodically. Your continued use of the Site after any changes constitutes acceptance of the updated policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: